Garages and offshore companies ship heavy hydraulic parts, pumps, and cylinders to international destinations on a daily basis. However, the logistics process for these B2B shipments requires absolute precision. Courier services enforce strict safety regulations, especially concerning industrial components. In this guide, you will learn exactly how to prevent rejections and get your shipment safely to its destination.
Chantal has been writing about logistics topics for almost two decades and has worked for major international carriers.
According to the European Golf Association (EGA), the number of international golf tournaments and corporate golf retreats in Europe is growing significantly. Hauling a heavy golf set through an airport often incurs unexpected excess baggage fees and carries the risk of loss or damage.
By opting to ship your large items—like sending a large parcel or luggage—via an express courier with ParcelParcel, you benefit from:
Door-to-door delivery: The golf clubs will be waiting for your clients or colleagues directly at the hotel or clubhouse.
Track & Trace: You always know exactly where the valuable equipment is.
Less stress: No hassle at the airport baggage carousel or customs.
A golf set is both fragile and highly valuable. Whether you are shipping a single driver, a putter, or an entire set of irons, packaging golf clubs safely is the most critical step. Courier networks sort packages mechanically, so your packaging must be able to withstand standard transport impacts.
Follow this step-by-step process:
Use a hardcase or sturdy box: A soft golf travel bag is insufficient for standard courier transport unless it is placed inside a heavy-duty, double-walled cardboard box. A hardcase golf travel cover provides the best protection.
Protect the clubheads: Wrap each clubhead individually in bubble wrap. If possible, remove the adjustable clubheads from the shafts and pack them separately within the bag.
Fill empty spaces: Ensure the clubs cannot shift or rattle inside the bag. Use packing peanuts, bubble wrap, or towels to fill the voids.
Protect the shafts: Insert a 'stiff arm' (an extendable aluminum crutch) into the golf bag. It extends longer than your longest club and absorbs the impact if the bag is dropped upside down.
When calculating the costs of shipping golf luggage, carriers look not only at the actual weight but also at the volumetric weight (the dimensions of the box or case). Because golf bags are long and bulky, the volumetric weight is often higher than the physical weight.
Do you want to know exactly what to expect in advance? Use our tool to calculate shipping costs instantly, ensuring your business stays within its logistics budget without any surprises.
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Southern Europe is the ultimate hotspot for corporate golf trips, especially during the spring and autumn. Destinations like the Algarve in Portugal and the Costa del Sol in Spain are incredibly popular.
If you are shipping to Spain, you do not need customs documents (such as a commercial invoice) since it is within the EU. The transit time via express delivery is often just 1 to 2 business days.
Shipping to Portugal is equally smooth and fast, ensuring your B2B clients have their equipment well in time for their tee-off at the resort.
To avoid rejection, you must completely drain the pump, degrease the exterior, cap all ports with solid plugs (do not rely on tape), and package it in at least two liquid-tight seal bags filled with oil-absorbent material.
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Residual hydraulic oil will expand and leak due to air pressure changes during flights. Leaks damage other packages, lead to immediate rejection, and can result in severe fines as undisclosed liquids are frequently classified as Dangerous Goods.
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No, couriers strictly refuse dirty parts. If a package smells of oil, shows moisture spots, or transfers dirt, it will be halted at the sorting facility. Always clean and thoroughly degrease the exterior of every component before packaging.
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Prevent leakage by pumping the cylinder completely empty. Next, seal all hose connections and ports with high-quality steel or plastic threaded plugs. Finally, wrap the cylinder in oil-absorbent pads and double-seal it in heavy-duty plastic bags.
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For heavy hydraulic pumps or long cylinders that exceed standard parcel limits, pallet transport is the safest option. Palletizing your goods prevents lifting damage and ensures the components remain stable and secure throughout the entire freight network.
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You can instantly check the shipping costs through our rate calculator. Enter the weight, dimensions, and destination country of your shipment, and you will see all available shipping options along with their respective delivery times. The calculator can be used to compare shipping rates for both export and import shipments.
If you need help calculating a shipping rate, watch the video below. Click on the 
button to play the video and the 
icon to view the video in fullscreen.
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Shipping costs are calculated based on dimensions (LxWxH in cm), weight (in kg), and the destination country. Both the actual weight (as shown on the scale) and the volumetric weight are considered.
The volumetric weight is the weight calculated based on the space your shipment occupies in the plane. The higher of the two weights (volumetric or actual weight) is used to calculate the shipping rate. You don't need to calculate this yourself; our calculator does it for you.
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You can use the discount code PP10 for 10% discount on the transportation costs of your first shipment. You can apply the discount code during the checkout process (instructions).
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Whether additional costs apply depends on whether your shipment stays within the European Union or is sent to/from a country outside the European Union. Below, you can see the additional costs for each situation.
Within the European Union
If, for example, you send a shipment from the Netherlands to Italy (within the EU), there will be an additional 21% VAT on the shipping costs.
Furthermore, if your shipment stays within the European Union, you won't have to deal with any import duties or customs clearance fees because your shipment doesn't go through customs. Please note that the European Union is not the same as Europe.
View here all the countries that are part of the European Union. For example, Switzerland is part of Europe but not part of the European Union.
Outside the European Union
If, for example, you send a shipment from the Netherlands to the United States, there will be no VAT (0%) applied to the displayed shipping rates.
However, there might be import duties levied by customs in the destination country if you send a shipment to/from a country outside the European Union. Typically, customs costs are charged to the recipient. This is known as Delivered At Place (DAP) in logistics terminology.
Customs is a government agency that levies import duties in certain cases to protect the local market. As a company, you can also ship using Delivered Duty Paid (DDP), which means any customs costs will be charged to you as the sender.
If you have any questions about this topic, feel free to contact us. Additionally, you can read everything about import duties, VAT, and the customs clearance process in this blog.
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A customs invoice is a form where all the goods you want to ship are specified. This invoice includes an English description of the goods, along with their corresponding value and weight.
The contents of your shipment must be specified per type of product you're sending to avoid delays at customs. A customs invoice is always prepared in quadruplicate in accordance with customs guidelines.
When is a customs invoice required?
A customs invoice is only required for shipments to/from countries outside the European Union (e.g., Netherlands - United States). If your shipment stays within the European Union (e.g., Netherlands - Italy), your shipment will not go through customs, and therefore, a customs invoice is not required.
Additionally, document shipments are not subject to customs, so if you're sending a document to a country within/outside the European Union, no customs invoice is needed.
Please note that not all goods can be shipped to every country. You can find a list of goods that cannot be sent via ParcelParcel on this page.
Do I need to create a customs invoice myself?
If you're sending a shipment to/from a country outside the European Union, it's mandatory to include a customs invoice with the shipment. We provide free support in creating a customs invoice.
You can easily generate a customs invoice through our shipping platform. The customs invoice will be automatically generated based on the content you specified during your booking.
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You can import just as easily as export via ParcelParcel.
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You can find a list of goods that cannot be shipped via ParcelParcel on this page.
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